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Office Administrator - Part Time

Office Administrator (Part-Time, 20-24 hrs per week)

OHO Interactive is a Boston-based digital strategy, creative design, and marketing firm located in Somerville's Davis Square. We offer all the stuff you'd expect (excellent benefits including health, dental, and vision) and plenty of other generous perks.

Responsibilities:

OHO is looking for a part-time Office Administrator to join our team. The ideal candidate is an honest, fun, and caring individual with prior administrative experience. This is not a remote position.

Office Administration Responsibilities

  • Handle general incoming phone calls, emails, and mail correspondence
  • Keeps shared office spaces organized
  • Greet visitors and create a welcoming office environment.
  • Order and maintain office supplies and services, including IT resources, facilities, and standard supplies
  • Sorts postal mail and deposits client payments
  • Order catered meals and snacks for the office
  • Represent office interests in relationships with external associates, including vendors, consultants, and clients
  • Schedule candidate interviews and coordinate new employee onboarding
  • Orient new employees, set up their work area, their email, and their phone.
  • Handle travel calendars, itineraries, and bookings
  • Coordinate all-staff meetings and events
  • From time to time works across departments to help plan special events
  • Provides as-needed support (scheduling, planning, etc.) to directors, managers, and executives
  • Supporting the operations team with data entry and utilization forecasting.

Skills

  • Keeps work organized
  • Simultaneously manages priorities
  • Writes and speaks with clarity
  • Works on tasks with resourcefulness and flexibility
  • Maintains organization of information, processes, and physical spaces
  • Works quickly, but accurately

Requirements

  • 1-2 years related experience
  • Expert command of standard office tools, such as the Google suite of office tools
  • Pre employment background check

 

OHO Interactive is an Equal Opportunity Employer

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